June 1, 2018

According to the American Bar Association litigation support techniques have not kept pace with the litigation explosion. Many lawyers keep discovery documents in boxes or file cabinets that have to be searched manually before depositions or key litigation events.

Many law firms maintain rows of filing cabinets and workrooms stuffed with paper, at rent prices ranging up to $100 a square foot. Many firms also use outside document repositories to handle their overflow. By one estimate, a mid-sized law firm might spend as much as $350,000 a year for paper storage.

Document storage and delivery problems are compounded when lawyers work in multi-office or multi-firm teams and each office must organize and store its own set of files.

Law firm staff members spend countless hours searching for paper document...

May 21, 2018

When disasters strike entire cities and local economies are destroyed. An estimated 25 percent of businesses close permanently after a natural disaster, according to the Institute for Business and Home Safety, mostly because they’re just too vulnerable.

Most small businesses can’t handle this kind of financial hit. Smart business owners should look at the current detrimental effects from the devastating Louisiana floods of 2016.  

FEMA advises to develop a business continuity plan beforehand.

According to one study, the major reason why small businesses don’t reopen after a disaster is due to the lack of a disaster-recovery plan. Researchers found that 43 percent of small businesses have no plan whatsoever and of those who do, 90 percent spend less than one day a month to update and fine tune those p...

May 9, 2018

In honor of the recent hugely successful New Orleans Jazz fest I thought it appropriate to inform you of the people and archive behind the scene.  The New Orleans Jazz and Heritage Festival Foundation was founded as a nonprofit in 1970.

Jazz Fest is much more than one of the premier music festivals in the world. It is a signature cultural event for its home city, rivaled only by Mardi Gras as a New Orleans calling card. A major showcase for the music, food and art that define Louisiana’s unique and varied culture, Jazz Fest is also a principal driver of our region’s economy with an annual impact of over $300 million. As the main fundraising event for the Foundation, Jazz Fest generates much of the revenue that allows the Foundation to pursue its mission of perpetuating the music and culture of Loui...

March 8, 2018

Let’s look at a few specific ways document imaging can help you grow your business:

Improved customer service: Document imaging has been used to reduce retrieval time for customers’ reference documents from hours to seconds. It’s been used to reduce approval times for loans from days to minutes. Anytime you can solve a problem or service for a customer in a single session (versus having to call them back), you not only improve customer satisfaction, but also increase your chances of closing a sale and/or garnering repeat business.

HR-Faster turnaround times: This is related to improved customer service but has additional benefits as well. Let’s say a contractor needs to on-board individuals to fulfill a staffing requirement. Being able to pass documentation through an imaging-enabled automated HR pr...

February 26, 2018

I grew up in Baton Rouge, but until a couple of friends of mine started posting information about this old plantation I’d never heard of it.  I googled the location after several commented about the general area being on Highland Road at the river bend.  Google places it not far from the BREC FARR Horse Park that is located on Highland Road. The place is remembered for what it used to be, what it became.... and for the ghosts who are said to still walk here. 

The Cottage was built in 1824 by Colonel Abner Duncan as a wedding gift for his daughter and her husband, Frederick Daniel Conrad. The house had 22 rooms and was considered one of the finest in the Baton Rouge area. Visitors to the house included such notables as Jefferson Davis, Henry Clay, Zachary Taylor, and the Marquis de Lafayet...

January 18, 2018

As I’m sitting in my home office trying to keep warm on this cold and snowy day I wondered about those that live through “true” snow storms.  In the southern part of Louisiana we don’t have much experience with snow.  I’m really thankful for that. 

I’ve been snow skiing many times; in fact I lived in Colorado for 2 years.  But I was never as cold there as I am when I’m out in the cold in humid Louisiana.  I used to travel to NYC for a particular records management conference every April.  Many times there were late season snow storms while I was visiting.  One year while at the Javits conference center I received a phone call from my college age daughter telling me that for the life of her she couldn’t get my mother (her MawMaw) off of the streets. “Mom, we can’t see our hands in front of...

January 11, 2018

  There is something magical to me about this time of the year. A New Year, and a new start.  This is also a new chance to reset, and to recalibrate goals for 2018. Some things may have gone well in 2017, others not so well. Some things may need complete fixing! There is no better time than the present to focus on continuous improvement.

 

  One area that has often been overlooked is in the management of paper records.  In this past year I’ve shared with you many stories that pertain to companies flooding or catching fire, and how the loss of records can and has destroyed their businesses. 

  A Coopers and Libran study stated that “companies spend an average of $ 20.00 in labor to file a document, $ 120.00 in labor to find a misfiled document, and $ 200.00 in labor to reproduce a lost...

November 28, 2017

The history of Christmas is the birth of Jesus Christ but Christmas was actually a pagan holiday celebrated by the Mesopotamians, early Europeans, Greeks and Romans.

Christmas in America

Christmas was not a holiday in early America. From 1659 to 1681, the celebration of Christmas was actually outlawed in Boston. Anyone exhibiting the Christmas spirit was fined five shillings. By contrast, in the Jamestown settlement, Captain John Smith reported that Christmas was enjoyed by all and passed without incident.

After the American Revolution, English customs fell out of favor, including Christmas. In fact, Congress was in session on December 25, 1789, the first Christmas under America’s new constitution. Christmas wasn’t declared a federal holiday until June 26, 1870.

It wasn’t until the 19th century that A...

October 19, 2017

   In the course of daily life, individuals and organizations create and keep information about their personal and business activities. Archivists identify and preserve these documents of lasting value.  These records -- and the places they are kept -- are called "archives." Archival records take many forms, including correspondence, diaries, financial and legal documents, photographs, and moving image and sound recordings.

    All state governments as well as many local governments, universities, businesses, libraries, and historical societies, maintain archives. Archives provide firsthand information about the past. They are valuable to researchers, scholars, students, journalists, lawyers, and others who want to know about people, places, and events in the past.

   Archivists...

September 26, 2017

Storage facilities are expensive in the long run, and they burn down more often than you think.

•    February 2, 2015 a Brooklyn based storage facility burned to the ground.  140 local hospitals stored their records at Citistorage as well as the New York state court system. Many law firms stored documents in the building, as did the City Children’s Services Administration.  A disaster relief firm was hired to collect stray records which flew across North Brooklyn.

•      June 23, 2010 a file storage facility in Albuquerque, New Mexico burned for an entire day destroying 90% of the contents of the building.  The fire smoldered off and on until July 3, when it reignited and burned for another full day. Firefighters had to soak all remaining contents to prevent the fire from sparkin...

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Kathryn B. Smith, CDIA+ |Owner, Advanced Imaging Solutions, Inc.
Get in touch // Tel: 504 888-7415// kathrynsmith@advancedimagingsolutions.com

Ask me about:
Kofax Forms Processing
PADtrax RFID technology
Document scanning services
Microfilm scanning services
Canon scanners or printers

225-216-1999  |  504-888-7415
Email: kathrynsmith@advancedimagingsolutions.com

© 2017 by Pat Anderson. Proudly created with Wix.com

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